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Eliminate Busywork with Intelligent Automation

As your business grows, manual workflows become bottlenecks. We turn repetitive tasks into automated workflows that keep your systems aligned, prevent errors, and save hours of manual effort every week.

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The Problem

Why Manual Workflows Hold Small Businesses Back

When processes depend on people instead of systems, every task becomes slower, less predictable, and more error-prone. What starts as simple admin work turns into bottlenecks, mistakes, and lost productivity that compound as your business grows.

Manual Data Entry Wastes Hours Every Week

Problem: Your workflows depend on people remembering to update records, send emails, assign tasks, and move things forward.

Result: As volume grows, data entry becomes a bottleneck. What once took a few minutes becomes a workload that slows down every part of your operation.

Why it Matters:

Employees spend an average of 19% of their working time searching for information and manually transferring data between systems.

Human Error Creates Downstream Problems

Problem: Manual processes rely on people remembering steps, following protocols, and entering data correctly.

Result: Small errors turn into bigger problems like incorrect invoices, delayed orders, missing follow-ups, and inaccurate reporting.

Why it Matters:

Manual data entry carries an error rate of 1-4%.

Work Falls Through the Cracks Without Consistent Handoffs

Problem: When task transitions depend on someone remembering to pass things along, steps get missed.

Result: Follow-ups are missed, deadlines slip, and accountability breaks down because no one has a reliable record of what should happen next.

Why it Matters:

Businesses lose 20-30% of revenue annually due to inefficient processes and missed follow-ups.

You Have No Visibility Into What's Happening

Problem: Without automated tracking, you can’t see where work stalls or who’s waiting on what, since progress lives in conversations, inboxes, and memory.

Result: Bottlenecks stay hidden until they become customer-facing problems, making it impossible to improve throughput.

Why it Matters:

54% of organizations say their biggest operational barrier is lack of visibility into work status and bottlenecks.

As You Grow, Manual Processes Don't Scale

Problem: What worked when you had 5 employees and 50 customers breaks down at 15 employees and 500 customers.

Result: Your team can’t keep up, bottlenecks multiply, and the cost of hiring people just to handle repetitive tasks makes growth harder instead of easier. Instead of growing efficiently, the business expands by adding overhead.

Why it Matters:

Automation can increase employee capacity by 20–30% without increasing headcount.

The Solution

Automated Workflows That Free Your Team to Focus on What Matters

We build custom automations that connect your systems, eliminate manual handoffs, and ensure that work happens consistently without requiring anyone to remember, check up, or copy data.

End-to-End Workflow Automation

We map your current manual processes and design automated workflows that handle repetitive tasks from start to finish. From dispatching intake forms and follow ups, to internal handoffs, document generation, task assignment, notifications, and status updates, your system moves work forward on its own so nothing stalls or gets missed.

Real Results We've Delivered:

Automated a distributor’s inquiry and follow-up workflow to eliminate missed follow-ups by reducing manual handling time by over 80% and ensuring that 100% of customer inquiries trigger consistent next steps.

Workflow automation example

System Integration & Data Sync

Automation ensures your data stays accurate across all systems. Orders, customers, products, schedules, and documents all stay aligned because updates sync automatically instead of relying on someone to remember.

Real Results We've Delivered:

Unified an e-commerce platform, inventory database, and accounting system into a single automated workflow, eliminating manual reconciliation and cutting order processing time by more than 50%.

System integration and data sync

Reliable, Consistent Execution

Automation never forgets a step, never skips a notification, and never makes a typo. Your processes run the same way every single time, which means fewer errors, better customer experience, and complete visibility into what's happening. If something fails, you get notified immediately instead of discovering issues days later.

Real Results We've Delivered:

Implemented full quote-to-order automation for a distributor, ensuring every lead, quote, approval, and order moves through the correct steps without delays or missed handoffs.

Reliable automation execution

Operational Visibility & Reporting Built Into Your Workflows

Automation records timestamps and status history, enables bottleneck detection, and dispatches alerts, giving business owners visibility into where things are stalling and who's responsible, without pulling reports manually.

Real Results We've Delivered:

Built automated tracking and alerts that surfaced hidden bottlenecks in a client’s order workflow, reducing average response times by over 50% in the first month.

Operational visibility

Scale Operations Faster

Automation creates the operational foundation your team needs to scale. Instead of stretching manual processes past their breaking point, your systems are built to handle higher volume, more customers, and more complexity without reinventing your workflows or exhausting your team's mental bandwidth with repetitive tasks.

Real Results We've Delivered:

Reduced administrative load on manufacturing sales staff through automation, enabling the company to scale customer volume more quickly and reach growth milestones earlier than manual workflows allowed.

Scalable automation workflows

Endless Automation Opportunities

Reclaim Your Team's Time: Automation Opportunities Across Your Operations

If your team does it more than once in awhile and it follows predictable steps, there's a good chance we can automate it. We often start with your biggest time sink, then expand as you discover more opportunities.

Route incoming leads Generate quotes & proposals Trigger approval workflows Route incoming leads Generate quotes & proposals Trigger approval workflows
Process order confirmations Sync to accounting Send payment receipts Process order confirmations Sync to accounting Send payment receipts
Sync data to QuickBooks Post to Slack channels Sync with payment systems Sync data to QuickBooks Post to Slack channels Sync with payment systems

What could your team accomplish with an extra 10 hours per week?
Each workflow you automate saves time, reduces errors, and gives your team more time for the work that actually grows the business.

What We Automate

Your Processes, Perfected: Automation That Fits How You Work

Every automation is custom, but most projects fall into familiar patterns. Here are the workflows we automate most often:

Lead Intake & Customer Onboarding

Automatically route inquiries to the right team members, create CRM records, send confirmation emails, schedule follow-ups, and trigger onboarding sequences.

Best for:

Sales teams Service businesses B2B companies

Order Processing & Fulfillment

When an order comes in, automatically create records in your systems, generate invoices, update inventory, notify fulfillment teams, send tracking information to customers, and sync financial data to your accounting software.

Best for:

E-commerce Distributors Manufacturers

Approval Workflows & Document Generation

Route requests through approval chains, generate contracts and proposals from templates, collect signatures, and trigger next steps automatically based on approvals or rejections.

Best for:

Operations teams Finance & accounting HR departments

Data Sync & System Integration

Keep data synchronized across your CRM, accounting software, website, marketing platforms, inventory systems, and internal databases. Update once, and changes propagate everywhere with no manual exports, imports, or data reconciliation.

Best for:

Multi-tool workflows Reporting & analytics Data-heavy operations

Our Process

From Busywork to Better Systems: How Your Workflows Get Built

We follow a systematic approach to identify automation opportunities, build reliable workflows, and ensure that it's easy for your team to adopt them.

01

Process Mapping & Prioritization

We sit down with your team to understand current workflows: what's manual, what's slow, where errors happen, and what takes the most time. We identify high-impact automation opportunities and prioritize based on ROI, time saved, error reduction, and operational bottlenecks removed.

Key outcomes:

Workflow documentation Automation roadmap ROI projections
02

Integration & Architecture Design

We design how systems will connect, what data needs to flow where, and how errors will be handled. This includes API integration design, data transformation logic, error handling, and monitoring dashboards.

Key outcomes:

Integration architecture Data flow diagrams Error handling strategy
03

Build, Test, & Deploy

We build automation in stages, starting with the highest-impact workflows. Each automation is tested thoroughly with real data to ensure reliability. We deploy to production and monitor closely during the first few runs to catch any edge cases.

Key outcomes:

Working automation Monitoring dashboards Error alerting
04

Training, Handoff, & Optimization

We train your team on how the automation works, what to do if something fails, and how to monitor performance. After deployment, we track metrics and make iterative improvements based on real-world usage and feedback.

Key outcomes:

Team training Documentation Performance metrics

Post-Launch Support, Maintenance, & Hosting

Keep Your Workflows Running Smoothly as You Grow

As your business changes, so do your workflows. We provide ongoing support to keep your workflow automations reliable, up to date, and aligned with how your business evolves over time.

Flexible Hourly Support

Get expert help when you need it. Whether you need to refine an existing automation, add a new workflow, or review a process bottleneck, support is available at an hourly rate.

As-needed • No minimum hours

Monthly Retainers

Proactive maintenance, priority support, and dedicated hours each month for continuous project work or clients needing sustained developer intervention.

Custom packages • Based on needs assessment

Fully Managed Hosting

We host, monitor, and maintain the infrastructure that powers your automation. This includes server configuration, system updates, performance monitoring, backups, and security.

Included • Usage-based fee structure

Our average client retention is more than 8 years, because we build relationships, not just systems.

Who We Serve

Serving Small Businesses in Kansas & Missouri Since 2012

We partner with new and established small businesses that need digital systems and infrastructure built around how they actually operate.

Based in Kansas City, we work primarily with manufacturing, distribution, professional services, B2B, and ecommerce companies across Kansas and the Kansas City metro.

About Our Typical Client

Annual Revenue or Funding

$500K–10M

Team Size

5-25

These aren't requirements.

Service Areas

We're based in Kansas City and primarily serve businesses throughout Kansas and the Kansas City metro. Most projects include on-site working sessions combined with remote collaboration.

Kansas

  • Kansas City, KS
  • Johnson County, KS
  • Overland Park
  • Olathe
  • Lenexa
  • Shawnee
  • Lawrence
  • Topeka
  • Wichita

Kansas City Metro (Missouri)

  • Kansas City, MO
  • Jackson County, MO
  • Lee's Summit
  • Independence

Questions & Answers

Workflow Automation FAQ

Common questions about automating business workflows and connecting systems.

Almost any repetitive, rule-based process can be automated. Common examples include lead intake and routing, order processing and fulfillment, approval workflows, customer onboarding sequences, data synchronization between systems, notification and reminder emails, document generation, and reporting.

If your team does it more than once and it follows predictable steps, there's a good chance we can automate it.

Tools like Zapier are great for simple, linear automations between popular apps. But they have limitations: complex logic and conditional branching are difficult, performance can be slow with high volumes, costs scale per task execution, and customization is limited to what the tool supports.

Custom automation gives you full control. We build workflows tailored to your exact processes, handle complex multi-step logic, connect to internal systems and databases, and run on private infrastructure without per-task fees. For businesses with unique workflows or high automation volumes, custom development is more reliable and cost-effective long-term.

Yes. Most automation projects involve connecting existing tools rather than necessarily replacing them. We regularly integrate with accounting software, CRMs, marketing platforms, e-commerce systems, project management tools, and custom internal databases.

If the system has an API, we can connect to it. If it doesn't, we explore alternative methods like webhooks, database connections, or file-based sync.

Well-designed automation includes error handling and monitoring. When something goes wrong, for example, if an API is down, data is invalid, or a step fails, the system logs the error, notifies the appropriate team members, and can retry the operation or queue it for manual review.

Simple automations like syncing data between two systems or triggering email notifications can be built in 1-2 weeks. More complex workflows involving multiple systems, conditional logic, and custom data transformations typically take 4-8 weeks.

We start with high-impact workflows first so you see value quickly, then layer in additional automation over time as your team becomes comfortable with the system.

We build automation that eliminates manual work, reduces errors, and scales your operations without adding headcount. Because every business has different workflows, systems, and automation needs, pricing depends on the complexity and scope of what you want to automate.

With that said, if you're looking for a low-cost or quick-turnaround solution, we may not be the best fit, because we don't compete with basic Zapier setups or template-based tools. Our work is designed to handle complex, high-volume workflows and deliver measurable ROI by freeing up your team's time for revenue-generating activities.

If you're considering investing in automation that meaningfully reduces operational overhead and supports scalable growth, we'll provide a detailed proposal outlining exactly what's included, the timeline, and why it's structured that way.

Absolutely. Most projects start by automating one high-value workflow like order processing or lead routing then expand over time. Once your team experiences the time savings and consistency automation provides, it's easy to identify other repetitive tasks worth automating.

We design the foundation with future expansion in mind, so adding new workflows or integrations doesn't require rebuilding what's already in place.

Automation is ideal for small businesses that are spending significant time on repetitive tasks, experiencing errors from manual data entry, or finding that their current processes can't scale as they grow.

Common signals: Your team manually copies data between systems daily. Follow-ups and handoffs are inconsistent. You're hiring people primarily to handle repetitive operational tasks. Your tools don't talk to each other, creating disconnected silos of information.

If you're looking to reclaim your team's time, reduce errors, and build operations that scale without proportional headcount growth, workflow automation is a high-ROI investment.

Ready to Transform Your Business?

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